Fiducia TogetherDigital record keeping
Keeping records electronically. Acceptable, with conditions.
Please note: This page explains what a term means. It is general information, not legal, financial, tax or investment advice, and it does not know anything about your business. Before you sign, file or commit to anything, check it with an accountant, a solicitor, or the official guidance we link to.
What it means
Digital copies of records are acceptable for most tax and company law purposes provided they are legible, complete and retained for the required period.
Why it matters
It removes the filing cabinet and makes retrieval possible during an enquiry, which is when it matters.
What it looks like in practice
Receipt capture apps attach the image to the transaction, which satisfies the evidence requirement and removes the shoebox.\n\nSome records still have specific format requirements — check before destroying originals.
What to watch out for
Records held only in a system you might stop paying for. Export periodically, and before cancelling anything.
Where to get proper advice
Your accountant.
Where to read more
Last reviewed 2026-08-28 by Fiducia Together · Next review due 2027-08-28
Please note: This page explains what a term means. It is general information, not legal, financial, tax or investment advice, and it does not know anything about your business. Before you sign, file or commit to anything, check it with an accountant, a solicitor, or the official guidance we link to.